General Meeting Minutes -- 1-24-20

2/16/2020 4:44 pm

Attendance:

 

Patty Williams Mears

Carlos Urcuyo

Debbie Bernstein

Caroline Kwong

Lis Malaki

Dara Lopata

Stephanie Terrell

Deana Tyson - Rep from 5 Words Media 

 

Meeting called to order at 7:35 AM by Patty Mears

 

Treasurer Report - 

 

Dara reported on Winter Formal. Very successful event, most tickets ever sold. Profit of $1,559.74.

 

VP Lunch Report - 

 

1) Slightly lower quantities of Lunch Orders in Dec & Jan - similar to trends in past years. Lunch program has raised approx $9,000 to date.

 

2) Still seeking more lunch volunteers. Mostly the same ~10 parents/volunteers every month. Had two new parents in January. Will continue promoting on PS.

 

3) JRF didn't add more Indian Dishes nor additional Veg Proteins per request in November to the Jan-May menus - waiting to meet to discuss further. 

 

4) Salad Bar Only orders are slowly picking up. Will continue promoting on PS.

 

5) Need to improve MT software for Lunch Orders, especially if we continue using it next school year. Not user-friendly in the current format for volunteers to track/process lunch orders.

 

Vice President/Communications Report - 

 

Tech Update - Working with Membership Toolkit to make more useful for our use. 

 

Gear Update - Decided to hold off on ordering winter beanie until next year as weather is already getting warm.

 

BPStepUp Volunteer Campaign - Mixed results so far. Free t-shirt seems to be minimally impacting volunteerism. 

 

Secretary/Volunteer Report -

 

End of GP 3 teacher lunch, had wide variety of foods donated from parents. Teachers and staff were very thankful for our efforts.

 

Last Day Senior Breakfast/snacks - We are helping with organizing for seniors. Providing snacks/drinks for field day.

 

New Business - 

 

Patty moved to approve sponsorship of $20,000 for new sound system, Debbie Bernstein seconded.

 

Also approved:

 

$1,000 Athletic Department

$6,444 Purchase of Bass and Tuba

$1,500 Purchase Additional Trophy Case

$935 Portable Projector

$500 Fun Run

$400 Shade Tents

$300 Exterior Bulletin Board

$450 English Department - Essay marathon AP practice snacks

 

 

 

Middle School Dance - Debbie will send out an email to find someone to chair event